Inventory — FAQ

Also searched as: stock levels, quality grade, resaw, custom-made, transport unit, mill inventory, stock in, stock out, receiving, dispatch, movement log, chain, lot.

Why can’t I add a Stock Unit to a consignment?

Receiving is not required — a Stock Unit can be linked before or after it is received or confirmed. Check that it is not already in another consignment, that its Direction fits (Stock Out units on a sale, Stock In units on a purchase), that the consignment is not Closed/Cancelled or an already-departed sale, and that you typed part of its ID, Transport ID, container / truck number or product name. See Buying and Selling Timber.

A Stock Unit shows unavailable even though it was received — why?

Check In/Out for an assignment (In Consignment), a Proc IN (currently processing), or confirm it hasn’t already shipped.

My Overview totals look wrong — what should I check?

Look for an uncommitted adjustment or an open processing run that hasn’t been completed, and confirm every tally sheet linked to the affected Stock Units was actually saved.

After reconciling, which figure is my stock — the Stock Unit’s or the reconciled one?

The reconciled one — it is what really arrived. For a Stock In unit, receive it into inventory first, then enter the unloading count and lock: stock becomes the reconciled net volume and pieces, and the Stock Statement shows the difference as a Reconciled line. If the batch was already milled or sold, the lock only records the difference — correct stock with an Adjustment.

Which screen should I use for reconciliation?

Use In/Out for the movement audit trail, and the Reconciliation Report (under Reports) for a structured comparison view.

What’s the difference between the six stock stages?

At Forest, At Mill, and At Yard are available stock at that location type. In Transit and In Consignment are stock already booked to a consignment (moving vs. not yet moving). In Process is stock currently going through a processing run.

When should I use Add Adjustment instead of a normal receipt?

Only when recorded stock no longer matches physical reality (e.g. after a stocktake or damage) — not as a substitute for a proper receipt. If a Stock Unit was physically received but never entered, receive it properly instead (its Stock Unit’s Receive into Inventory button). For stock you already had when you started, use Opening Stock.

How do I add the stock I already have when I start with LumberLinq?

Inventory → Overview → Opening Stock. It opens a new Stock Unit already set to Stock In: pick the product, site and origin, save, enter the tally (sizes and pieces), then press Receive into Inventory. No transport mode is needed and a Consignment is optional — link one only if you want the purchase record. Each one counts toward your plan’s Stock Unit limit.

Can I undo a processing run?

Cancel it while it’s still Draft or In Progress — cancelling reverses the input Stock Unit assignments. Once Completed, it can’t be reversed the same way.

What is Quality Grading, and do I need to turn it on?

Quality Grading lets you tag stock with a quality/color grade (A/B/C/D, renamable) and filter by it. It’s bundled with Inventory access, not a separate feature to enable — if Inventory is available on your plan, Quality Grading already is too, with nothing extra to switch on. It’s still an ALPHA feature, so you’ll see an “ALPHA” label next to it in the app.

Can I rename the quality grades to match how my company talks about quality?

Yes. The four grade codes (A/B/C/D) are fixed, but each one’s label can be renamed — click the pencil icon next to any quality dropdown (tally settings or the Stock Unit’s product line) to open Rename Grades. The new labels apply everywhere for your whole company.

Where do I find the Chain feature? It’s not in the menu.

That’s expected — Chain isn’t its own page. Go to Inventory → Overview, find the specific stock lot you want to trace, and click View Chain on that lot. It’s tied to one lot at a time, not something you open on its own.

What does the Chain actually show me?

The full history of one specific batch of stock — where it came from (a purchase, or an earlier lot that was re-sawn into this one), what processing turned it into what you’re looking at, and where it went afterwards (sold out, or re-sawn again into something else). Think of it as that batch’s own family tree, in one place, instead of hunting through separate purchase/processing/sale records yourself.